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Human Resources Assistant (Hybrid)

Irvine, California Job ID: 204142
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**This is a Hybrid Role where you will work in the office 3 days/week and from your home office 2 days/week.

Summary:

Reporting to the Director,  HR Operations, the Human Resources Assistant key role is to support the associates during their employment life cycle. This is done by correctly entering and maintaining data in the Oracle HCM system .   The administrative data management includes, onboarding - new hire process, status changes, and employment terminations. The HR Assistant will also collect data for routine audits for Payroll, Legal, etc. Much of this work is highly confidential and critically important.  The Human Resources Assistant must work successfully with applicants/associates, members of management, and HR team members.

Responsibilities:

  • Performs a wide range of duties relative to the processing and maintenance of associate data. 
  • Interacts with and supplies information to job applicants, associates, management and public/private agencies.
  • Ensures all documents are maintained in an electronic file or paper file if required.
  • Maintains high standards of confidentiality of all associate information.
  • Provides clerical and operational support to members of the HR team.
  • Assists with the gathering of information that identifies system issues or problems, including the testing required for system upgrades.
  • Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.
  • Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the College/University’s Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
  • Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the College/University and assures time worked and/or time-off is recorded properly.
  • Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
  • Maintains order, cleanliness and safety at work.

Education:

  • Associate degree or related educational experiences.

Licenses/Certifications:

  • Certification in HR related programs preferred.

Knowledge/Experience:

  • Requires basic knowledge of standards and processes within a narrow scope of work.
  • Typically requires minimum of 3 years of experience.
  • May require vocational or technical education in addition to prior work experience.

Qualifications/Skills:

  • Strong analytical and system related skills. 
  • Proactive and positive customer service skills.
  • Ability to work with all associates.

#LI-CM1

#HEJ

ABOUT US

For over 100 years, West Coast University has been educating and preparing students for professional careers across our six campuses located in Southern California, Dallas, Miami, and Online. As part of our unique student-centric approach to advanced healthcare education you will be empowering future healthcare professionals. At West Coast University our students are Ahead of the Curve. Our Mission is to embrace a student-centric learning partnership that leads to professional success. We deliver transformational education within a culture of integrity and personal accountability.

Our benefited faculty and associates are offered a comprehensive benefit package including:

  • Health & Wellness
  • Financial & Retirement
  • Family & Parenting
  • Vacation & Time Off
  • Perks & Discount
  • Professional Development

West Coast University is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.

Primary Location: Irvine, California Campus: Shared Services Function: Support
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My colleagues and coworkers are sincerely passionate about student success and have a strong team spirit. Our fundamental goal is to improve the quality in our education and service. WCU rewards people with strong team-spirit, a great vision, dedicated commitment, and a high ethical standard.

SOPHIE S.ASSOCIATE PROFESSOR, GEN ED SCI, ORANGE COUNTY
ASSOCIATE SINCE 2017

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